You’re a professional, a seasoned professional, and yet you still don’t know how to send a video through email. You’re not alone. Picture this: You just finished recording a video and need to send it to a colleague, a client, friend. You click the attach icon and watch the progress bar.
You get the dreaded pop-up: “File too large.”
It’s a frustrating feeling in work collaboration.
Now you have to find a workaround, one that often involves compressing large video files and manual uploading. It’s just a pain. So how do you easily send a video through email? And how do you easily compress a video file without losing quality?
How to Send a Video Through Email
Normally you need to entrust the file hosting of your video to a cloud service to be able to share and send. That means you need to drag and drop your file to Google Drive, Dropbox, or OneDrive. Or, you can upload your compressed file to a file sharing service like WeTransfer. Another option is uploading your video to Youtube and making it unlisted or private, then sharing the link with the colleague.
Each of those options requires manual upload–dragging and dropping the file and a lot of clicks.
Does it really need to be that hard?
No. The easiest way to send a video through email–no clicks required–with CloudApp.
CloudApp is a simple application that lives at the top of your Mac or PC, on the toolbar.
It contains a screen recorder that enables you to create instantly shareable videos, screenshots and GIFs to help add context and commitment without the need for a meeting. Once you are done recording or capturing, a link is right there for you to share.
It’s a proven fact that video is one of the most engaging forms of content. People demand immediate, easy to comprehend communication and video is one of the simplest ways to get the job done.
CloudApp’s video recording software feature lets you move beyond still images and record live HD video directly from your screen in order to communicate more efficiently.
Simply select “Record Your Screen” from CloudApp’s drop down menu (cmd + shift + 6 on Mac OR alt + shift + 6 on Windows) on your computer’s toolbar to record your message. Screen recording doesn’t need to be complicated. It needs to be powerful, intuitive and lightning fast.
All you need to do is:
- Screen record the video using CloudApp.
- Once the recording is done, the video instantly uploads into CloudApp. The app then creates a shareable link.
- Copy the link and paste in your email.
- Click send.
How to Compress Large Video Files, or How to Reduce File Size of Video
Why are video files always “too large” to send? Because of resolution or aspect ratio. These terms refer to the number of pixels on display. If you have a higher resolution quality, you have a sharper video. With a lower resolution, you’ll have a smaller file size.
Common resolutions include:
Normally, you need to use your video or screen capture tool to download or export your video to specific settings or file types, such as MP4. You then need to decide which resolution you want and select a lower resolution. Depending on your viewer, you don’t want it to be too low–but too high can be more difficult to upload and send.
Other options out there include compressing your audio upon export, or using lower frame rates. 24-30 frames per second is standard.
But if you have no desire to have to make a ton of decisions like that, you can just use CloudApp.
CloudApp actually gives you the option to choose HD recording or standard recording. This will create a lower or higher resolution video. No matter which type you create, you can send each video file through email using the copy/paste link.
You can also download the video and upload it to another site or location if you so desire, such as YouTube.
How to Put Text on a Video
CloudApp also allows you to enable commentary on your video. With CloudApp you can add text, emojis, arrows, and shapes in seconds with the screenshot annotation tool features. Don’t tell someone what you need or want. Just show them.
How to Download CloudApp’s Video Through Email App
To start harnessing the power of CloudApp screen recorder and sharing tool:
- Download and install CloudApp (Available for Mac and Windows, iOS and Chrome)
- Through your web browser’s download folder, select and download the CloudApp.msi file
- If CloudApp does not immediately open, search for and select “CloudApp” on your computer
- Create a free CloudApp account when prompted and enjoy a 14-day trial!
The best part?
With CloudApp you can instantly share your annotated screen recordings, videos, screenshots, and GIFs that you just created. CloudApp automatically uploads your content to the cloud which easily assists you to securely share your information with your co-workers, clients and friends.
The data centers that hold your videos are monitored 24/7. Security protocols are updated weekly with regular penetration tests conducted. Don’t trust a no-name third party recording app with your information.
Trust the solution that’s used by industry experts like Facebook, Netflix and Uber.
Need more quick tips on how to collaborate easily? We have a ton of them here on our blog.