Productivity at work is possible

December 18, 2019
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Joe:


00:00

Welcome to the DNA and Experience podcast from Cloud App, where we discuss how and why creating an experience is so important and the psychology behind what makes an experience so great. Thanks for joining us. Hello. I am so excited to chat with everyone today a little bit about productivity. It's based on this article that I wrote called Let's See, there it is productivity at work. It is possible. Definitely check out the article that focuses on different tips and tricks. I've kind of learned along the way for myself and pulled from, um, different people I've worked with and put them together in this in this one post for people to take a look at. So the biggest thing for me on productivity is that we kind of live in this always  connected world right now. And, um, you know, we have these open office spaces where it's easy to get distracted. There's all kinds of of tools that can help with productivity, and it's kind of like where do I start? Um, for me kind of taking on this. This new role of Cloud App has added to the complexity of my inbox at work. It's added to, uh, a little bit more on prioritization of what I need to get done. That's really being effective and driving our business, managing a team, that and how they're kind of focusing their energies on things that could be valuable for us. So it's definitely brought up a lot of need for finding ways to be productive and using the best best use of my time. So one of the biggest things for me and I've added these tips in this block post is to create a to do list to improve productivity at work. So, um, nothing new there. It's a pretty common thing where people will give a tip too right your to do list and kind of review that each day. Um, and there's a There's a real power to checking things off of your to do list. Um, it's kind of proven psychologically and mentally to give you a little bit of at Adobe, um, hit and help you to kind of push forward on other things  so there's a real value in not just doing a task, but writing it down and checking it off with kind of the same vein is starting with the tough tasks first. So, you know, in kind of going back to when I was in school, even, you know, k through 12. I always tried to do my my hard work early. I was never like a Oh, this massive project due tomorrow. Um, I need to start doing it. I was always kind of like, uh oh, This project's due a month from now. Well, I'm gonna kind of do little bits and pieces of this big rock task and get that completed. Big Rock is from Stephen Covey Seven Habits of Highly Effective People. And it's basically like if you look a jar and you fill it up with big rocks first, then you'll be able to put in the little pebbles and also sand and still have space versus if you fill up a bucket with sand first, there'd be no space for anything else. So doing those big rocks first has been expected for me to kind of get those big projects done, and then I can delay kind of doing some of the smaller tasks and the whirlwind stuff that kind of comes up. One thing I talked about last week, is not being afraid to say no or not yet, I think that's a skill you kind of learn along the way. I remember when I kind of first started working in Adobe. I definitely said yes to everything and that, you know, helped me to build relationships and rapport so I think there's space when you're kind of establishing your credibility with your career, to say yes to a lot of things. But you also need to be able to know how to say no and build that skill. Scott Smith, CEO of Cloud App, said that you know, not everything needs to be filled, fulfilled by the CEO or fulfilled by you. You can try and delegate or, um delay a project and say, You know what? This is really important to us right now. Let's focus on something else until we have time for that. The next idea is the Paradoe Principle, which is the 80 20 rule. So 80% of the results probably come from 20% of the work, so find out really where the results are coming from and really make sure you're focusing your time there first and then what I liked at Adobe and also this is a Google thing as well is creating that 10 to 25% of your time focused on a new creative venture. Um, so looking for opportunities  is a project I want to work on that will have some value six months to a year from now and could turn into something when I was around this program at Adobe called The Social Swarm, which was not a part of my job. But what I did is I brought in people from sales product marketing coms, and we kind of brainstormed new ideas for a marketing campaign. And that way it was kind of like different viewpoints. It also kind of benefited other things we were working on. And it was  a lot of fun to do as well. The next thing is to automate when possible, as an analyst at heart. I would always try and find things I can automate in excel or sequel and eliminate, you know, mundane tasks that I was doing. So sometimes you can find tools out there that can automate things for you and just make things a little better. Um, one thing I've been using recently is superhuman, and it's an email kind of program, and it helps with my kind of cranking through my email and making sure I'm being efficient with it. Um, I can remind myself, you know, when you respond to people and it kind of eliminates a lot of the energy of spending on email, So I've been grateful for that. Um, definitely give yourself breaks. When I was at Adobe, you know, I had that beautiful campus, and so I'd go work out kind of during the day. Here, at Cloud Up we have ah, you know, a smaller office. So I'll get up every now and again and go walk outside or just take a little break. Take it away from my desk. You'll find that times that you are mindful will really give you that opportunity, to improve yourself, be creative and learn and grow. Um, there's also this technique called the Pomodoro technique, and I actually haven't tried this, but I know a lot of people who have, and it says you basically set a timer for 25 minutes. Um, you work for 25 minutes and then take a five minute break when the timer goes off and add a checkmark two piece of paper. Once you have about four check marks, you shift your break to 15 to 20 minutes allows you to focus really directly on something, get it done and not be distracted with slack or email or text messages or whatever. So that's something that's kind of interesting that you can research or look into to see if it works for you and lastly, well not lastly, one more thing after this, but really get enough rest and try and avoid distractions. I have the opportunity to interview Nir for the podcast. DNA, even experience and near talked a lot about avoiding distraction and time, blocking out your calendar and having really focused efforts on certain things. So check out his book, Distractible. If that's something that interests, you. He's also on Episode one of this podcast that I interviewed him on about getting enough rest. So uh, no. Take the TV out of your bedroom. Um, put your phone down, give your eyes a break from that blue screen and  make sure your brain is kind of getting enough sleep at night and able to kind of focus in the morning. And really, I touched on this a little bit, but finding technologies that can really help you. So I mentioned superhuman and Cloud App is definitely one of those productivity tools. If you search productivity apps, you'll see Block Post. We did right at the top of organic search for Google, and it shows nine  productivity apps that we recommend to fit what you need and do and trying to find ways to integrate those into yourself and your business. And really, it comes down to, you know, there's millions of techniques to be more productive and find success with that during the day. But you really have to find out what is going to be, help you be successful, what's gonna work for you and then always be willing, you know, to pass that on to other people. I think there's a real power in helping other people people be productive, and that can really benefit yourself and how you feel about your own productivity. So take a look at this, uh, blog post that I wrote. It's called  Productivity at work, it is possible you should be able to find it. Um, and hopefully some of these techniques will help you. And also check out some of the apps I mentioned that you can integrate into your business. Have a great day, and we'll talk again soon. Thank you. Thanks for joining the DNA of an Experienced podcast. We hope you learn something that will help improve your collaboration and enhance the experience you create for your customer. Join the collaboration 2.0 movement today by getting Cloud App; the instant business communication tool used to create instantly shareable videos, screenshots and GiFs perfect for both internal and external communication. Get started for free at www dot get cloud app dot com. Thank you. Look forward to seeing you next time.