Productivity Hacks for Remote Workers

Lydia Nicoll

people working at a coffee shop


It’s no surprise that these days, there seem to be more and more opportunities for remote work, and an increasing creation of “distributed” workplaces. While the allure of working from home (or being able to work from “anywhere”) can be exceedingly appealing, let me be the first to tell you remote work is a lot more difficult than just casually sitting with your laptop on the beach. 

When settling into remote work, there are a few different tricks you can use to be your most productive self, instead of feeling stressed, demotivated, and regretting the day you ever went “location independent.”


The practical aspects of remote work

There are a few different approaches to remote work these days. You may be a full-time employee to one company that allows you to work from home, or that doesn’t even have a specific headquarters, but instead has built an entire distributed team (think companies like Buffer). Or, perhaps you are a freelancer or contractor who may work with a number of different projects or companies where you are not required to be on location.

In any case, you may have opportunities to move around freely (a la digital nomading), or you’d rather stay put in one place. In the latter case, perhaps you choose to work from home or rent an office, or have a membership at a coworking space. 

With many different options, how you do remote work is completely up to you. But there are some basic challenges that remote workers in every type of situation can feel. Staying personally motivated, reducing distractions, and being efficient in work execution are on the top. 

For me at least, the key to being more productive while working remotely has been to admit when I’m struggling, and be aware of the conditions that I would like to work in, but just aren’t feasible for my productivity. Remote work solutions can be very individual depending on what motivates you, what kind of hours you like to keep, and what types of environments you thrive in.

Non-tech hacks for remote workers

Some of the best solutions for remote worker productivity have nothing to do with technology or fancy techniques. When thinking about how to be productive when working remotely, often the best thing to do is to start with the basics. 

Stick to a routine

You’ve probably heard this before, but it’s crucial for remote workers to create a routine, and stick to it. Some of us remote workers may be rebels when it comes to keeping to the ordinary, but routines aren’t boring, they’re necessary for being productive.

Without a routine, you can often waste a ton of time just figuring out what you want or need to do next. If you don’t have a schedule for your morning, like reading your emails by 9:30, checking and making your daily to-do list by 9:45, and getting started on completing your first task by 10:00, you may find yourself rounding 10:30 and all you’ve done so far is had four cups of coffee and checked facebook. 

Routines create some semblance of structure, and structure is actually a really necessary component of being productive with remote work. 

But create some variety

But sometimes too much routine or structure can stifle creativity and the execution of your best work. Monotony isn’t good for anyone’s work satisfaction, so find out how and where you work best. Variety may be sitting at your kitchen table to work for the morning hours, and then switching it up to your home office in the afternoon. Or, perhaps you find a coworking space that gives you a nice change of scenery a couple days a week.

Variety (with structure) can be good for helping you to get out of mental ruts, and can help to inspire you in some ways. Not to mention, if you are only working from home it can be at least slightly more difficult to hold yourself accountable when there is no one else there who can see you doing work, or for you to talk to and discuss ideas with. Even just getting out to a coffee shop to work from may be beneficial for your productivity levels.

Get ready for your day

I’ll admit, I’ve had more than a few “Donald Duck” video meetings: I may be dressed professionally on top, with my hair done and teeth brushed, but out of the line of site of the camera, I may or may not be wearing pants. When working from home it can be so tempting to throw on the same sweatshirt you’ve been wearing for the past four days. But this can be detrimental to your productivity.

Getting up and taking a shower, getting properly dressed and ready as if you are going to the office, will get you in the right mindset for your work day. It can make you feel more awake, in a working mood, and it’s the first thing you can check off your list of accomplishments. When working remotely, you need to count every win.

laptop, coffee cup, and a pastry on a bed

Leave the house

It’s a common conundrum for remote workers: a whole day passes and you think to yourself, “have I spoken to another human today?” When working from home especially, you can sink into the bad habit of not getting out enough or interacting with others, but this can be problematic for your productivity.

Just getting out of your house, even to grab a coffee down the street, or taking a drive to the store, can be a quick and easy way to refresh your motivation and jump start your energy. Not to mention that the benefit of remote work can be flexibility, but sitting at home all day is not making the most of that benefit, no matter how much you enjoy the nonexistent commute. 

Create a hard line between professional life and private life

When you aren’t being watched over by a manager, or there is no one really keeping tabs on the hours you keep, the problem isn’t always that you don’t work enough. The problem may be that you don’t set hard boundaries for what is work and what is personal. 

In the beginning of my venture into working remotely, I found myself wanting to be eager, available, and seemingly always on top of things. What that translated to, was answering emails at all hours of the night, never really “logging off,” and finding the lines between my professional life and private life completely blurred. 

But the fact is, it made me stressed all the time, and the companies I worked for didn’t really notice a difference in my work ethic. Work issues bled into my nights and weekends and free time, until I felt that I was in work mode basically 24/7. And as it turns out, it killed my productivity when I needed it most.

Setting hard boundaries, and establishing the precedent to your company or customers about sticking to specific hours can be crucial for your motivation and also your sanity. Be sure to create that hard line early on, so that you know when to be in productive time, and when you can (and should) relax.

man working on a laptop at a coworking space


Fill your time

As with procrastination, remote work has a fun way of making even small projects take up all the time you have available. The less busy you are, the less efficient you’ll actually be. When you have a lot to do, and a lot to fill your time with, that is when you’ll actually be your most productive. 

Especially if you are just starting out freelancing and are still collecting projects to fill your docket, block your days for work, and then your days for doing errands or job searching, or whatever else you need to do. If you try to fill your 40 hour work week with only 20 hours of work, you’ll be slow, inefficient, and definitely not cost effective. Try to get as much work assignments as you can, because when you can fill your time with actual work, then you will be more productive.

Tech hacks for remote workers

Remote workers would be nowhere if it wasn’t for the plethora of productivity and collaboration tools that are now available to us. While self-motivation and old school methods for productivity can create a good foundation, tech will be your friend when working remotely.

Rely on productivity tools

Thankfully, productivity tools for that are beneficial for remote work are basically an industry in and of itself. There are many different options you can use for being your most productive.

Project management tools like Asana and Trello can help you stay the course when it comes to just getting things done. With these types of tools, you’ll have a good overview of what you need to complete and when, and at what stage each project is in, or if you need input from others to complete tasks. 

Task management tools like Wunderlist and Todoist can be awesome for tackling to-dos, especially for visual people who like to look at a clear overview of what needs to be prioritized or if there are impending deadlines. Time trackers like Toggl and The Pomodoro Tracker can help you be more aware of the time you spend on different projects or just work in general, and can help you to be better about being productive in sprints.

Limit tech distractions

While you should use tech to help you be more productive, sometimes those tools should work to actually limit the amount of distractions you have, and what you have access to. Social media, email, RSS feeds, news notifications, personal messaging apps, and many others can cause major problems for remote workers. Use app blockers like Freedom or Self Control to ensure you can turn off the things that are not essential for getting your work done.

a laptop depicting a video conference call

Collaborate as much as you can

While remote work lends itself to a lot of independence and autonomy, it can actually really help your productivity to collaborate with others. On one hand, working with a team that relies on you and vice versa can give you some accountability for completing tasks in a timely way. But it can also cure some of the side effects of working “alone” like basic loneliness, or mental blocks. 

Collaboration tools make working with distributed teams a non issue. In many ways, they can encourage us to be more efficient in our communication, and be very transparent in our work. Communication apps like Slack, doc sharing such as Google Drive, Dropbox, and Basecamp, and video conferencing with Zoom, or GoToMeeting, make collaboration easier than ever.

Remote work can be a great experience, and can allow you to have freedom, flexibility, and autonomy like you’ve never had in work before. But it can be very easy to fall down a rabbit hole of bad habits, distractions, and lack of motivation. Be honest with yourself about the kinds of environments that are best for your productivity, keep routines and structure, and use the right tools to help you stay on top of your assignments, and you’ll have no problem being successful working remotely.

Since CloudApp is both a productivity and collaboration tool, it can be a go-to solution for distributed teams and those who work remotely. Make your processes more streamlined, quickly and easily share screen recordings and annotated pictures and videos with your colleagues, and be more efficient in tasks from everything from training to process documentation. CloudApp takes the challenges out of collaborating at a distance.

With CloudApp you can:

1. Skip that meeting - Rather than wasting your time and the time of your co-workers or clients, showcase your thoughts by recording a quick video of your screen and sending it.

2. Improve collaboration - Quickly send over a few options with clear instructions to avoid unnecessary back-and-forth.

3. Share feedback immediately - CloudApp makes it easy to capture and share thoughts.


Learn more about CloudApp for productivity.

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