A screenshot is worth a thousand words.
Or, at least, it’s worth more than a long, scrolling email or text.
And it’s better-received than a confusing report.
A screenshot with annotations helps you instantly communicate with your team and aids in comprehension, reducing miscommunication and making you and your team more productive.
In past posts, we’ve looked at the best software for creating GIFs and the best screen recording software.
Today, we’ll look at the best screenshot software you can use to capture high-quality images and improve performance in your business.
Let’s dive in!
7 Best Screenshot Software Options in 2021
CloudApp is a screenshot tool that helps you “work at the speed of sight” and harness the power of visual communication for improved performance and productivity.
The human brain interprets images 60,000X faster than text. Screenshots give you the power to instantly communicate in seconds.
And CloudApp’s all-in-one solution makes it one of the best screenshot software options out there.
It’s one of the few solutions on this list that work with both macOS and Windows, along with an iOS app and a Chrome Extension. It even runs on Linux. Wherever you work or whatever device you’re using, CloudApp is there to help you capture your screen.
You can capture your entire screen, window, or specific area on your pc and manipulate the image using the screenshot editor. All your screenshots are stored securely in the cloud.
Add text, emojis, arrows, and shapes with the screenshot annotation tool.
And share your image instantly as soon as you’re finished working with it. CloudApp allows you to send images to all your favorite communication platforms.
For example, CloudApp lets you annotate a screenshot and send it directly to Slack. But you can just as easily share your files in Google Docs, JIRA, Trello, or Zendesk.
And for sensitive information, you can set a “privacy and expiration” option to control the access and expiration of your screenshots.
CloudApp is an enterprise-grade solution that you can use for free.
SnagIt is a super popular screenshot software that lets you capture anything on your screen and manipulate the image in any way you like.
It’s a product from the well-known TechSmith Company, and it comes with many advanced features with many different options for enhancing or modifying your screenshots.
Rather than just being able to capture what’s directly on your screen, SnagIt allows you to capture a screenshot while scrolling vertically or horizontally. Infinitely scrolling webpages or long chat messages can easily be captured.
Any of the screenshots you take can be annotated with professional markup tools. You can show off your personality or keep your comments all business. Stamps and stickers are available to paste on images. You can even use premade styles to spice up your screenshots.
Standard screenshots can also be converted into simplified graphics.
Another cool feature is Text Replace.
SnagIt will “read” the text in your screenshot and let you change the words, font, colors, or size without harming the image or forcing you to redesign it.
If you’re using SnagIt to create professional materials, you can use plenty of premade layouts for visual documentation, tutorials, and training.
And SnagIt lets you document the steps and workflows in your process with a series of numbers or letters that automatically increase as you apply new changes, allowing you to track your work and display what you completed.
FireShot is another beloved screenshot software with over 2 million users.
It’s a browser-based screenshot software and bills itself as the “best way to make web page screenshots and annotations.”
FireShot comes with an intuitive user interface that’s not at all intimidating and is very easy to use.
One of the standout features we should mention right away is their respect for privacy. They save screenshots locally to your PC, which means you can turn the internet off at any time and FireShot will still work without a problem.
Because FireShot is integrated with your web browser, you get a high-quality output for every webpage screenshot you capture. You can even capture screenshots of every open tab in your web browser.
FireShot includes a powerful image editor that gives you the option of editing the image right away – quickly resizing, highlighting, blurring, or erasing elements of the image – or making changes later.
FireShot also makes it easy to annotate images with arrows, shapes, and text. But it goes further than that and lets you customize the image with headers, footers, and watermarks that include information such as date, time, and page URL.
Microsoft’s Snipping Tool
Snipping Tool by Microsoft enables users to capture whole or selected screenshots of images and text.
Snipping Tool is automatically included on every Windows OS and is completely free to use.
There are four types of screenshots you can take with Snipping Tool:
- Free-form snip – Draw a free-form shape around an object.
- Rectangular snip – Drag the cursor around an object to form a rectangle.
- Window snip – Select a window, such as a dialog box, that you want to capture.
- Full-screen snip – Capture the entire screen.
The Snipping Tool automatically opens up an editing window after each screenshot where you can make changes to the image, save and share it.
Annotate your “snips” by writing or drawing on them with the Pen or Highlighter buttons. You can also use the Eraser to remove lines you’ve drawn.
When you screenshot a browser window with Snipping Tool and save it as an HTML file, the URL appears below the snip, but you can easily remove it through the options in the toolbox.
If you want to change the size, color, text, or make other enhancements to your screenshots, Snipping Tool will open another Microsoft application – Paint 3D – to make all the changes you need.
If you want to print your screenshot, all you have to do is right-click on the image and choose how you want to print it.
And you can delay screenshots for a specified amount of time to get the perfect snip.
TinyTake considers itself the fastest way to capture your screen for free.
It was developed by MangoApps, a digital workplace platform that knows how to make excellent software for productive teams.
TinyTake lets you screenshot everything on your screen, a specific window, or a selected region. It even allows you to capture images from your webcam.
Annotations are simple with TinyTake. You get a small toolset with draw tool for shapes and arrows, a highlighter for drawing attention, a blur tool for scrubbing sensitive content, and more.
And if you just want to use the annotate tool without taking a screenshot, you can drag and drop any picture from your local drive.
TinyTake was built with collaboration in mind, which is why it lets you share your screenshots with one click in various ways (as long as the file size is under 2GB): attach to email, send to printer, save to file, or copy to clipboard.
If you need to share many images (or videos) you can bulk them together within TinyTake and send them to anyone you like, even if they don’t have a TinyTake account.
And it also lets you save your screenshots locally, or share them as email attachments or TinyTake links.
TinyTake also saves your files in the cloud so you can revisit every uploaded and shared screenshot from anywhere.
Screenpresso helps teams capture screenshots to use in training docs, design work, IT bug reports, and any other business you need to display visually.
And it’s one of the best-looking screenshot software options out there.
Once you press the “Print Screen” button, the mouse will turn into a crosshair and will automatically highlight areas that can be captured. You can take a screenshot of part of your window, the entire window, or the entire screen.
If you need to capture more than just what’s on the screen, for instance, a scrolling window, Screenpresso allows you to do it with their stitching mechanism, seamlessly meshing together any length window into a single image.
To edit an image with Screenpresso, double click on it or click on the “Edit” button. Arrows, spotlights on certain areas, speech bubbles, rectangles, ellipses, text boxes, callouts, and a ton more can be added to your screenshot.
You can also crop the image, round the corners, add drop-shadow or reflection effects, attach a border, plus many additional options.
Screenpresso saves all your screen captures inside “Workspaces.”
These workspaces give you direct access to all your screenshots. They let you drag and drop files into workspaces or out of them and into editing tools or email clients. They offer shortcuts to organize, print, copy and share screenshots. And a handy toolbar to publish your images.
Screenshot Captor is a flexible screenshot app with many features making it a well-rounded choice for doing a lot with the images you capture.
It, of course, allows you to capture images of a window, a certain zone on your computer, or your entire screen. And it allows you to capture scrolling webpages.
Screenshot Captor takes over the PrtSc or Print Screen button on your PC, so you can take screenshots with the tap of a key through this software rather than your PC’s native app.
You can also use the toolbar that comes with Screenshot Captor to capture images and edit them in various ways.
Add frames, shadows, blurring, or border effects to your images. There are many more features than just that, and Screenshot Captor hosts a library of videos demonstrating how to use each one.
Get the Best Screenshot Software in 2021
CloudApp is used by over 3 million people and is trusted by top companies such as Uber, Salesforce, and Adobe.
We’ve been ranked by G2 Crowd as one of the top sales enablement tools and we continue to help companies improve communication with all of our solutions.
In addition to our screenshot tool, we bring HD screen and webcam recording, and GIF creation to the cloud in an easy-to-use, enterprise-grade app so you can quickly create and share visual content.
Discover why CloudApp is the best screenshot software for productive teams today.