Visually communicating is imperative in today’s work environment. Whether you’re working remotely or in office, sending an annotated screenshot can save you an incredible amount of time. If you’re not using one of the best screen capture software in 2021, it’s time to upgrade.
Capturing, annotating, and sharing a screenshot can be done in a few seconds, speeding up your workflows and helping you communicate more efficiently.
But, we get it. It can be hard to pick out the right screen capture software for you and your team.
There’s a bazillion paid and free versions to choose from, all with slight differences in features and capabilities. We’ve created a list of the best screen capture software in 2021.
The Purpose of Screen Capture Software
If a picture is worth a thousand words, an annotated screenshot must be worth a lot more! Having a capable yet easy-to-use screen capture software in your business software suite is a must.
Visual communications can be a powerful, yet simple way, to reduce time spent on communications while sending a more straightforward message. And besides, your recipients will thank you for a simple annotated screenshot rather than a long, detailed email.
Your device likely has the built in capability to take a screen capture—however, most built-in screenshot software lack any powerful editing, sharing, and storing features. Whether you choose to use the native screenshot capabilities of your device in conjunction with a more capable software or switch to a more robust screen capture software altogether, we’ve compiled a list of some of the best screen capture software in 2021.
The Best Screen Capture Software in 2021
We’ve carefully vetted the following list of best screen capture software in 2021. We’ve included both free and paid software, but each would be a valuable addition to your business software suite in 2021.
This might be an obvious choice, but our favorite screen capture software is undoubtedly CloudApp. Sure, we might be biased, but you’ll likely agree after taking a look at the features, benefits, and pricing.
CloudApp is a simple tool that allows you to take screen captures, GIFs, and even dual-screen and webcam recordings. Once you’ve recorded your content or taken your screenshot, it’s easy to edit your content with visuals for clarity. Add arrows, text, or even emojis. You can even blur sections of your GIFs or screen captures to take out sensitive or irrelevant information.
Even if you haven’t taken your screenshot with CloudApp, it’s simple to drag and drop it into your folder to begin editing it. With just a few clicks, you can add text, drawings, emojis, shapes, and more.
One of the best parts of using CloudApp is that it securely keeps everything in the cloud, which means no more sifting through your downloads folder for your latest screenshot. It also prevents your hard drive from getting bogged down with the inevitable accumulation of screengrabs.
CloudApp also has a ton of integrations with the software you’re likely already using. Through its integrations, you can drag your content directly from CloudApp to almost anywhere, including your email, chat, project management software, or chat window. Or, you can simply share a link to your content in the cloud. Sharing a link means no upload time for you, and no time and space wasted downloading your files for your recipient. CloudApp also shares real-time notifications when your recipient views the link you’ve sent.
Although there are many features packed into CloudApp, it’s incredibly simple to use. You’ll find there’s no learning curve to get started once you’ve downloaded it. You can get started with a free forever plan, however, if you find you need to record longer videos, GIFs, or are missing out on other features, you can upgrade to the next plan for only $9/Month.
2. Screen Capture Sofware on Your PC or Mac
If you’re using an Apple or Windows device, screen capture capabilities are built right into your machine. It’s simple to take a screenshot, but most find the editing features limiting.
On a Mac, you can take a screenshot by hitting Command + Shift + 4. You can switch between taking a screenshot of your entire screen or selecting an area by hitting the space bar.
You can hit the ‘PrtScn’ button on a Windows computer to copy a screenshot of your screen to your computer. Or, you can hit alt + PrtScn to take a screen capture of your active window. If you’d like to save your screen capture right away, you can press Windows Key + PrtScn, and you’ll find your latest screen capture in your pictures folder.
In addition to the PrtScn button options, your PC will likely already have the Windows Snipping Tool installed (assuming it’s running Windows Vista or newer). Snipping Tool allows you to take a quick screen capture of your screen in a rectangular shape. After creating your screen snip, you then have a few options to edit your screenshot with a colored pen or highlighter. You can then save it to your hard drive as a PNG, JPEG, or GIF.
The built-in screen capture tools are quick and easy to use on your device. However, the annotating or editing features available can be cumbersome or incapable. Not to mention the screenshots will be piling up on your desktop or download folder. Thankfully, you can use your device’s native screengrab abilities with a more robust screen capture software like CloudApp. You can simply drag your screen capture into the CloudApp folder and use all it’s editing, annotating, and sharing features.
3. Screenshot Captor
Screenshot Captor is one of the best screen capture software in 2021. It’s free and has capabilities far beyond just taking a screenshot. However, it’s only available for Windows.
It allows PC users to grab still images from their webcam and has an array of scanning tools to make your documents look crisp digitally. It also has features to help you capture the contents of a scrolling window. After creating your content, you can annotate, blur, and edit your creations.
One of the best parts of Screenshot Captor is it redefines what your PrtSc button does. It stays out of the way until you need it. Once you’ve installed it on your PC, hitting your PrtSc button will take a screenshot of your desktop, then allow you to choose the features and options you’d like.
The user interface of ScreenShot captor is a little rudimentary; however, it’s easy to grasp the basic features you’ll likely need. If you’re looking for a quick and simple screen capture software, this might not be the one. If you’re looking for more features and willing to spend the time getting to know the user interface, Screenshot Captor is worth installing.
GoFullPage is one of the best screen capture extensions for Chrome. If you haven’t installed it on your Chrome browser yet, you should.
What makes it different? GoFullPage allows you to take a screen capture of an entire webpage, all the way to the bottom, with a simple click of a button. You can simply click the camera icon in your browser. GoFullPage scans the webpage then opens in a new tab with your screen capture. From there, you can edit or download as a PDF or PNG.
If you work with web design or content frequently, GoFullPage can be an incredibly useful tool for sharing feedback on an entire web page. The editing tools aren’t incredibly robust, but for a free program, it helps you get the job done if you’re looking for a quick and easy to use feedback tool.
SnagIt is one of the best screen capture software to help you capture how-to processes and add notes or instructions. If you’re creating visual how-to guides or giving feedback, it can be an incredibly useful tool.
You can capture yourself or your screen, then edit your content later. One of the best features of SnagIt is the ‘Favourites’ tool. It allows you to put all your favorite editing tools in an easy to access place, keeping you from wasting time searching through countless menus for your most-used features.
Snagit has a lot of functionality for screen recording. It allows users to record scrolling screenshots and horizontal screen captures across multiple desktops or even your iOS screen.
One of the unique features is the ‘grab text’ feature. If you take a scrolling screenshot of an entire webpage, you can select a portion of your screengrab, then right-click and choose ‘grab text.’ SnagIt will open a new window where you can select the text and copy and paste elsewhere.
You can snag a copy of Snagit for a one-time fee of around $50 for a single license you can install on two devices. Or, you can upgrade to business, government, or non-profit license. Depending on how big your organization is, your cost-per-license decreases the more licenses you purchase.
If you’re looking for a screen capture tool available on Mac, Windows, iOS, and Android, Skitch might be the right tool for the job. It’s a software developed by EverNote that allows you to capture and edit screen captures. It’s free and straightforward to use on just about any device. Skitch allows you, your team, or your clients to leave comments on content. Feedback or revisions on long contracts, website designs, presentations, or anything else is made incredibly easy. Naturally, Skitch integrates well with Evernote and is even available for use offline.
The annotation and editing features in Skitch are somewhat limited in their functionality. However, if you’d just looking for simple markup or comments on long text documents, Skitch gets the job done.
7. SnapDraw Free
SnapDraw Free is a screen capture software with some unique features. The best parts of SnapDraw Free are the editing tools and capable capture options. For screenshots, you can take captures of multiple monitors at once, or just a single window. After you’ve created a screengrab, SnapDraw Free lets you add borders, backgrounds, 3D transformation tools, or even fading reflections.
If you’re looking for a quick and simple screen capture tool, this might not be the software for you. However, if you’re creating content that needs to be well presented, and are willing to take the time to learn the capable but advanced editing features, you may find SnapDraw Free to be a delightful screen capture software.
8. TinyTake by Mango Apps
Tiny Take by Mango Apps allows you to screen capture or record videos from your desktop or take stills from your webcam. It’s available on both Windows and Apple devices for free. You can take screen captures, videos, webcam recordings, and more.
You can get started with TinyTake with a personal license for free. However, you only have 2GB of cloud storage and can only record videos 5 minutes long. If you need more capabilities, you can upgrade to a plan for $29-$99 a year.
Visually communications are the way of the future. As more and more offices and workers move to remote work, finding better communication methods is imperative. Even if you work in a traditional office setting, finding the best screen capture software in 2021 is essential to helping you save time and communicate more clearly.
We hope you found some useful software on our list. We might be forever biased, but among these excellent screen capture software, we recommend downloading a free version of CloudApp. There’s no learning curve, and the basic plan is free forever.
But don’t take our word for it! Download it today on your Apple, PC, iOS, or in Chrome and start saving time.